Week 5 Assignment, Part 1:
Disaster Planning and Impact Field Experience Reflections
Your Week 5 lecture
discussed the impact of natural disasters, like hurricanes, on public schools
and all of the stakeholders impacted by the disaster. Disasters, man made and
natural, can have immense impacts on school systems, especially in terms of
human resources and budgeting. Preparing for such disasters must be a
leadership imperative.
Using your own
observations and experiences, including interviewing someone in your Human
Resource or Personnel department, along with campus administrators, answer the
questions below.
Does your campus have
a plan to respond to disasters? Explain.
Although we most likely will not have to deal with
hurricanes, in North Texas we have had our fair share of tornados and
snow/ice storms! In fact, in 2011 we had 2 pretty severe ice storms in our
state. For one week, we were iced in for four days, and the following week we
had two days of ice. While it theoretically only stopped school for those 6
days, the closings impacted instructional days and student learning.
In responding to school disasters, our district
does have policies and procedures in place. In fact, with school beginning
for teachers and administrators next week, those policies and procedures will
be gone over in detail. We will cover everything from train wrecks (our high
school is currently located within half a mile of a major train line) to bomb
threats. Every policy and procedure will be covered in detail over the next
week as all of the teachers return to school.
In one particular instance where the policies and
procedures for disasters and our response to them as teachers, I remember
taking several groups of life skills students to Arlington at the end of a
school year to tour the new Dallas Cowboys stadium. There had been a threat
of severe thunderstorms all day, but all was clear when we left and when we
arrived at the stadium. We took the tour for a couple of hours and when we
came up out of the field, we were all stunned to see the severe storm that
had blown in. The only thing I kept hearing was the training we had received
at the beginning of every school year with the emphasis of getting the
students safely back to school. We did our best to get all of the students
back on the bus, as dry as we could (there was no cover over the entry way),
and get them back to Denison as fast and as safely as possible – which we
did. We were all commended by our principal and superintendent for
remembering our training and instructions and our parents were very grateful.
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What impact do
disasters have on budgeting issues, including potential loss of personnel due
to the disaster? Have you experienced an increase or loss of student enrollment
due to a disaster?
I
guess I’ve been fortunate in all of my years of working in public school that
I have never been where there has been a loss of personnel or students due to
a disaster, nor have any of the schools. I feel very fortunate in this
aspect.
In
talking with our human resources department, the only thing that they could
really compare this to is when we have had personnel or students who are
facing some sort of medical crisis. Our district has a sick leave bank policy
in which all personnel can contribute one to two days of their own sick leave
days to a bank for personnel who might need extra days beyond the ones that
they have accrued. In a student medical crisis our district has organized
fund raisers, some through Relay for Life, in which people can donate money
or do something like buy t-shirts to support the sick student and their
family.
We
have had a couple of teachers who have lost their homes/apartments in fires
in the last couple of years. Our district has rallied to gather items for
those people to help them get back on their feet as well accepted monetary
donations.
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How do disasters
affect accountability and budget issues, like daily attendance, meeting minimum
attendance days, and completion, graduation and dropout rates?
In the instance of the 6 days of ice that closed
down many public schools in Texas, we used our mandatory weather makeup days
(2 days), and then, in order to avoid extending the school year or going on
Saturdays, our district requested waivers for the remainder of the days (we
had actually already had 2 snow days prior to severe ice storms). The waivers
were granted and we maintained our daily attendance, minimum attendance. This
was pretty much the case across the state. These days did not affect
completion, graduation or dropout rates at all.
If there were instances like there have been in
other states where natural disasters, such as a tornado, plans would be
enacted to move students to other designated meeting areas to continue school
until repairs or rebuilding could take place. If there was such devastation
that everything is destroyed, school would be closed until rebuilding could
take place. The district would again request waivers based on natural
disasters that are considered “acts of God,”and out of our control. Personnel
would continue to be paid, but daily attendance, minimum attendance,
completion and graduation would be affected.
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What advice did you
receive regarding being prepared for natural or man-made disasters?
Always have the safety of students and personnel
first and foremost in your mind. Be aware of any and all situations throughout
the day/year that could result in some sort of disaster and have a plan. Do
as most schools do and practice implementing those plans on a regular basis
(fire drills, tornado drills). Make sure that the emergency plans are posted
and easily accessible. Familiarize yourself and review those plans on a
regular basis. When you hear of other disasters in other districts or states,
take time to review your districts plans regarding similar disasters in your
district.
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Week 5 Assignment, Part
2: HR Identification and Application of Field Experiences
Along with its alignment with State Board for Education Certification
standards, this course
also incorporates the Educational Leadership Constituent Council’s (ELCC)
Educational Leadership Policy Standards. These standards and supporting skill
functions were discussed in the Week 5 lecture. Please review the national
standards and review your assignments from this course, (e.g., field
experiences, interviews, readings, tests and other activities), and identify
activities that addressed each of the six ELCC national standards.
Here are the national
standards and supporting functions:
Standard 1: An education leader promotes the success of
every student by facilitating the development, articulation, implementation,
and stewardship of a vision of learning that is shared and supported by all
stakeholders.
Supporting human resource functions:
·
Collect
and use data to identify goals, assess organizational effectiveness, and
promote organization learning.
·
Create
and implement plans to achieve goals.
·
Promote
continuous and sustainable improvement.
·
Monitor
and evaluate progress and revise plans.
In the space below,
describe which activities you completed for this course address ELCC Standard
1.
I serve as the special education representative for
the high schools Campus Improvement Committee. We are already working on the
Campus Improvement Plan for the 2012-2013 school year.
Currently we are reviewing last year’s plans and
making suggestions for changes and/or improvements.We will meet at the
beginning of the school year, and then continue to meet for the first 2
months of the school year until we submit our changes/improvements for the
school year.
At the end of the school year we will meet again to
discuss whether our changes/improvements supported “continuous and
sustainable improvement” and evaluate our progress.
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Standard 2: Candidates who complete the program are
educational leaders who have the knowledge and ability to promote the success
of all students by promoting a positive school culture, providing an effective
instructional program, applying best practice to student learning, and
designing comprehensive professional growth plans for staff.
Supporting human resource functions:
·
Nurture
and sustain a culture of collaboration, trust, and high expectations.
·
Develop
the instructional and leadership capacity of staff.
·
Maximize
time spent on quality instruction.
·
Promote
the use of the most effective and appropriate technologies to support teaching
and learning.
·
Monitor
and evaluate the impact of the instructional program.
In the space below,
describe which activities you completed for this course address ELCC Standard
2.
I have been working this summer on developing a
better Inclusion support system in our high school with one of our new
principals, our Inclusion Specialists, our Special Education Director and our
counseling team. We have been attending and will continue to attend training
at Region 10 to support our efforts to improve the quality of our Inclusion
instruction. We also are working with our counseling program to schedule
those students who need Inclusion support and to schedule our specialists to
support them in those classes. We will meet once a six weeks to evaluate our
system and to make adjustments or improvements in our system.
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Standard 3: Candidates who complete the program are
educational leaders who have the knowledge and ability to promote the success
of all students by managing the organization, operations, and resources in a
way that promotes a safe, efficient, and effective learning environment.
Supporting human resource functions:
·
Monitor
and evaluate the management and operational systems.
·
Obtain,
allocate, align, and efficiently utilize human, fiscal and technological
resources.
·
Develop
the capacity for distributed leadership.
·
Ensure
teacher and organizational time is focused to support quality instructional
student learning.
In the space below,
describe which activities you completed for this course address ELCC Standard
3.
This is one area where I will be working with my
mentor to improve. We will be looking at the budget for this year, and she
plans on including me in working with that budget and how decisions are made.
I will also be asked to attend any trainings that deal with local, district,
state and federal laws that impact student learning.
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Standard 4: An education leader promotes the success of
every student by collaborating with faculty and community members, responding
to diverse community interests and needs, and mobilizing community resources.
Supporting human resource functions:
·
Collect
and analyze data and information pertinent to the educational environment.
·
Promote
understanding, appreciation, and use of the community’s diverse cultural,
social and intellectual resources.
·
Build
and sustain productive relationships with community partners.
In the space below,
describe which activities you completed for this course address ELCC Standard
4.
I will be working with our special education
curriculum coordinator to collect and analyze data and to use it to better
implement instruction at our school. We will also share that information in
department PLC meetings so that our entire department understand the data and
how to utilze it to promote learning.
I will personally utilize some of my time this year
to build community relations and community partners, in particular as it
relates to improving the post school life of our secondary special education
students. I will be attending local chamber of commerce meeting and rotary
club meetings to promote our students and help seek post secondary support in
the areas of employment, independent living, social and recreation.
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Standard 5: Candidates who complete the program are
educational leaders who have the knowledge and ability to promote the success
of all students by acting with integrity, fairly, and in an ethical manner.
Supporting human resource functions:
·
Model
principles of self-awareness, reflective practice, transparency, and ethical
behavior.
·
Safeguard
the values of democracy, equity, and diversity.
·
Consider
and evaluate the potential moral and legal consequences of decision-making.
·
Promote
social justice and ensure that individual student needs inform all aspects of
schooling.
In the space below,
describe which activities you completed for this course address ELCC Standard
5.
I consider myself to be a personal of moral
integrity and ethical. I constantly am aware of how important it is to be
seen as transparent, and operate on a daily basis with ethical behavior.
Whether it has been in the classroom, or in serving as department coordinator
for special education, I work diligently at promoting the values of
democracy, equity and diversity.
As I go into my third year as acting department
coordinator, I can assure others that my special education staff views me as
someone who is honest, fair, ethical and promotes student learning. My staff
knows that I will support them, encourage them, defend them, and even
confront them if necessary – all with ethical behavior and fairness. They
also know that I am the same in my support of students and student learning.
They know I have their backs and will work to ensure that their needs are
met, as well as their students. We have a good team, and thus far, they
consider me to be a good leader.
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Standard 6: Candidates who complete the program are
educational leaders who have the knowledge and ability to promote the success
of all students by understanding, responding to, and influencing the larger
political, social, economic, legal, and cultural context.
Supporting human resource functions:
·
Act
to influence local, district, state, and national decisions affecting student
learning.
·
Assess,
analyze, and anticipate emerging trends and initiatives in order to adapt
leadership strategies.
In the space below, describe
which activities you completed for this course address ELCC Standard 6.
This is another area that I have not had experience
in thus far. I will be meeting with my mentor in the next week as we prepare
for the upcoming school year to discuss ways in which I can gain experience
and complete activities that will address this ELCC standard.
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Week 5 Assignment, Part 3: Principal Competencies and Skills
Survey
During Week 1, you completed a survey relating to the State Board for
Educator Certification’s (SBEC) principal competencies, to which this course is
aligned. You will now retake this survey as a post-course self-evaluation.
Use the following
number scales in responding to the statements expressing your perception of
the importance of each skill, and in the second area identify the
frequency of practice you will
implement in applying the leadership skills.
Perception of
Importance
|
Frequency of Practice
|
4. Very
3. Somewhat
2. Slightly
1. Not Important
|
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
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Be sure to compare and contrast Post-Course
Survey responses with your Pre-Course Survey responses and include your
reflections as field experience.
Domain I - School Community Leadership
Competency 001 – The Vision of Learner-Centered Leadership and Campus Culture
The principal knows
how to shape campus culture by facilitating the development, articulation,
implementation, and stewardship of a vision of learning that is shared and
supported by the school community.
The campus principal knows how to:
|
Perception of
Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
3
|
|
4
|
3
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
3
|
Total:
|
24
|
21
|
Competency 002 – Learner-Centered Communication and
Collaboration Supporting Campus Culture
The principal knows
how to communicate and collaborate with all members of the school community,
respond to diverse interests and needs and mobilize resources to promote
success.
The campus principal knows how to:
|
Perception of
Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
3
|
|
4
|
4
|
|
4
|
4
|
|
4
|
3
|
|
4
|
4
|
Total:
|
20
|
18
|
Competency
003 – Learner-Centered Integrity and Ethics of Leadership
The principal knows how
to act with integrity and fairness and in an ethical and legal manner.
The principal knows how to:
|
Perception of
Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
3
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
Total:
|
20
|
19
|
Domain II – Instructional Leadership
Competency 005 - Learner-Centered Instructional
Leadership and Management
The principal knows
how to advocate, nurture, and sustain an instructional program and a campus
culture that are conducive to student learning and staff professional growth.
The principal knows how to:
|
Perception of Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
3
|
|
4
|
4
|
|
4
|
3
|
|
4
|
3
|
|
4
|
4
|
|
4
|
4
|
Total
|
24
|
21
|
Competency 006 –
Human Resources Leadership, Management, Professional Development and Appraisal
The principal knows
how to implement a staff evaluation and development system to improve the
performance of all staff members, select and implement appropriate models for
supervision and staff development, and apply the legal requirements for
personnel management.
The principal knows how to:
|
Perception of
Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
Total
|
28
|
28
|
Competency 007 – Learner-Centered Organizational Leadership
and Management
The principal knows
how to apply organizational, decision-making, and problem-solving skills to
ensure an effective learning environment.
The principal knows how to:
|
Perception of
Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
3
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
Total
|
24
|
24
|
Domain III -- Administrative
Leadership
Competency 008 – Budgeting, Resource Allocation,
Financial Management and Technology
The principal knows
how to apply principles of effective leadership and management in relation to
campus budgeting, personnel, resource utilization, financial management, and
technology use.
The principal knows how to:
|
Perception of
Importance
4.
Very
3.
Somewhat
2.
Slightly
1.
Not Important
|
Frequency of Practice
4. Always
3. Often
2. Sometimes
1. Once in awhile
0. Not at all
|
|
4
|
4
|
|
4
|
4
|
|
4
|
4
|
Total
|
12
|
12
|
In the
space below, reflect on the responses you gave to the chart above. How do your
responses differ from when you took the survey at the beginning of this
course?
About the only change in the pre/post responses is
the fact that I will have more of a chance to actually practice these
competencies this year. In the pre “test” I had more 3’s and 2’s in the
“frequency to practice” response areas. Now, after going through this course
and having meetings with my mentor and knowing where I needed more training
and knowledge, we have a plan for meeting these goals in the competencies.
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Week 5 Assignment, Part 4: Conducting
Mediation and Reflections on Lessons Learned
Based on your
assignments, especially from Week Two, Assignment, Part 2, Code of Ethics Mind
Walk, and Week Three, Cultural Proficiency assignments regarding cultural
conflicts, identify at least one common conflict or one that you would like to
try to resolve and using the Mediation Report Form below, conduct a mock
mediation. Feel free to ask colleagues to role play the parties to the
Mediation and you may play the role of the single mediator, unless you have a
partner who would like to mediate with you and if you do have a partner, I
suggest that you alternate roles (e.g., Mediator #1 does the odd number of
steps in the form; Mediator #2 does the even numbers). The parties role playing
the identified conflict should assume the role of a staff member, parent,
parent/student/teacher conflict – role play it just as you might mediate your
identified conflict (e.g., you have selected a conflict between two teachers
over consistency in handling classroom management or enforcing school rules;
each teacher would be one of the parties to the conflict, and you are the lead
mediator, and if you can recruit a partner, both of you will be conducting the
mediation). The goal of this activity is practicing an important conflict
resolution skill, mediation, that you may use to help resolve human resource
types of conflicts, and as we stated throughout this course, adult conflicts
will probably be more challenging for school leaders than many of the student
to student conflicts.
Week 5 Assignment, Part 4a: Mediator Report
1. Hi, we will be your mediators today? (Introduce yourselves)
Mediator
1_________________________ Mediator 2____________________
2. Please introduce yourself. (May wish to shake hands)
Person
1 ____________________________ Person 2 _______________________
3. Let us explain the purpose of mediation:
WE ARE NOT HERE TO JUDGE WHO IS GUILTY
OR NOT.
WE ARE HERE TO LISTEN AND HELP YOU
SOLVE THIS CONFLICT.
4. Before you begin, we need for everyone to
agree to the following
ground
rules: (each person must agree to each
rule, one at a time – place an X when you look at each person, ask them to
agree, and they say yes!)
Remain seated ____ ____
No put downs or intentional insults ___ ___
Do not interrupt ____ ____
Agree to try to solve the
problem ___ ___
Be honest ____ ____
Keep it confidential ___
___
5.
These are the steps in mediation that we will follow:
·
You
will each have an opportunity to tell your side of the conflict - what
happened?
·
We
will make sure everyone understands the conflict, and each person's point of
view.
·
We
will ask you to imagine the conflict from the other person's point of view.
·
We
will ask you to brainstorm suggestions on how to solve the conflict.
·
If
we can reach an agreement to resolve the conflict, you will be asked to sign a
contract promising to keep your word and follow the agreement.
·
If an agreement
cannot be reached, the matter will be referred to a counselor, principal, or
some other supervisor.
6.
Who would like to go first, and tell us what happened? Remember, everyone will get a chance to tell his or her side. (Make eye
contact with each person, listen and
repeat
the story back to each person - for example, "So, I hear you saying . .
." or "In other words...you’re saying . . .").
·
After
each person's side is repeated, ask each person if he or she has anything else
to add, and once again, restate or repeat each person's additional comments.
·
Please
identify any feelings that are clearly expressed, "So you're saying . . .
and you are feeling angry about what happened," "Because of what you
think happened, you are feeling frustrated, stressed, etc.”
7. Role reversal - Ask each person to pretend
that he or she is in the other person's place, and ask them to tell how he or
she would feel in the other person's shoes.
For example, "If you were in her place, and this happened, how
would you feel - if you were her?" Summarize the feelings of each person
based on the role reversal.
8. Brainstorm solutions – Look at each person
and ask, “What can you do to
try to resolve the conflict?” List or describe the solutions/suggestions made:
·
Person
#1’s Suggestions:
·
Person
#2’s Suggestions:
9.
Successful solutions – After each person has brainstormed suggestions to
resolve the conflict, review each suggestion with each person and ask if he or she
agrees with the suggestion. Please mark or note each suggestion both sides
agree to follow.
10.
Workable contract – Review all areas of agreement, and then ask each person if
he or she believes the agreement will work, ask: Will this agreement work? Can
you follow this contract?
Then
complete the following:
·
Person
#1 agrees to:
·
Person
#2 agrees to:
11.
Closing – Have each person read what he or she agrees to do, and ask if each
has any questions about the agreement. If no questions are asked, or questions
are answered to each person’s satisfaction, then have each person sign the
contract below:
_______________________________ ____________________________________
Person
#1 Person
#2
_______________________________ ____________________________________
Mediator
#1 Mediator
#2
Week 5 Assignment, Part
4b: Mediator Report
In
the space below, write your reflections on lessons learned from the Mock
Mediation. Be sure to include the following:
·
Describe
the mediation process. How did the process work?
·
Did
the parties reach a mutual agreement to resolve the conflict? If not, what
barriers prevented the resolution of the conflict?
·
How
might you be able to use this skill as a leader?
The process of mediation is one where two parties are in
conflict/disagreement with each other, and as a result of being unable to
reach resolution to that conflict/disagreement on their own, the parties go
into mediation. In mediation the members consist of the disagreeing parties,
two mediators and a mediator report that will guide the mediation process. In
the report that the mediator uses, there are rules that govern the session,
the purpose for the session, steps in the process, and questions that will be
used to work toward a contract that the disagreeing parties can finally agree
upon.
Review of the report:
Ø Introduction of individuals as
necessary
Ø Mediators explain purpose of the
mediation
Ø Mediator lays ground rules
1. Remain seated
2. Do not interrupt
3. Be honest
4. Refrain from name calling or put
downs
5. Agree to solve the
disagreement/conflict
6. Maintain confidentiality
Ø Mediator reviews the steps; each
party:
1. Takes turns to share their side
of the disagreement/conflict
2. Seeks to understand the opposing
perspective
3. Attempts role reversal –
imagines themselves in the opposing view
4. Brainstorms solutions
5. Signs a contract upon agreement
Two rounds of mock mediation were held. The first
round involved two life skills teachers who were in constant conflict,
particularly as it related to administering STAAR ALT (actual conflict-used
other teachers so as not to embarrass the actual teachers). Teacher A had
suggested that Teacher B was only going through the motions and not actually testing
their students. Teacher A, instead of going to Teacher B, started
conversations with the paraprofessionals involved in each classroom, which
lead to Teacher B hearing of the accusations and creating conflict. Teacher B
requested mediation in order to resolve the conflict between the two
teachers.
Question 1: Did the parties reach a mutual
agreement to resolve the conflict? If not, what barriers prevented the
resolution of the conflict?
v Both parties met in mediation and walked through what was
the assumed conflict (STAAR ALT administration). In working through the
mediation process, what was actually discovered is that Teacher A felt that
the paraprofessionals in both classrooms and Teacher B were leaving them out
of activities, some of which could be used to administer STAAR ALT, and that
the group felt Teacher A was not a team player. As mediator, I suggested that
both teachers call in the paraprofessionals to discuss the ramifications of
gossip and side-taking against another teacher. As mediator, I also suggested
that the two teachers find ways to meet together as co-teachers and create
activities (both making suggestions for those activities-not just one
teacher) that could be used not only for STAAR ALT administration, but for
the daily work of both classes. Both parties agreed that they could do this,
and in the process of mediation, set up weekly meeting for the rest of the
year to create activities and joint lessons that would help both classrooms
out.
v In the second round, we used the
same scenario, but I asked one of the teachers to disagree with the
resolution (I asked them to decide between themselves, and not let me know
until we reached the point of seeking agreement). The teacher that disagreed
and refused to resolve conflict did so because they felt that the other
teacher would not participate even though asked to do so (Teacher A was
“willing;” Teacher B was not). Teacher B felt that all of the work would
eventually be put on them, with Teacher A taking credit for participating,
but in the end, Teacher A would only continue to complain but not seek
resolution. The barriers that prevented resolution of the conflict were
distrust in the other party and previous frustration with the other party
over similar conflicts that ended in the same manner (Teacher B doing all the
work; Teacher A still causing conflict, but taking credit for being willing
to solve).
Question 2: How might you use this skill as a
leader?
v First of all the model is very
easy to use and to understand. Having a “script” to use so that all parties
are on the same page is very beneficial. There was little to no room for any
party to go off on their own tangent, and if attempted, the “script” brought
everyone back onto course.
v This will be in my “bag of
tricks” as a leader. If you are a leader who does not like to deal with
conflict, this form of mediation provides you with the framework to handle
situations where you might not feel comfortable jumping right in. It also
provides a way for all parties to come in, give their side of the story and
have it actually be heard, and eliminates the “he said; she said” aspect of
conflict.
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